My Employment & Pay

Expense Reports

Expense Report Instructions

Template Guidance
The first grey line is a sample entry for your reference

For each expense, include:
  • Receipt date
  • Vendor name (e.g., Indigo, Adobe, Uber)
  • Description (e.g., Math books, taxi for IBSC Conference)
  • Budget (select from drop-down)
  • Account number (auto-filled
  • Amount
Please note:
  • Do not enter information in yellow cells
  • Convert USD charges to CAD
  • Include a screenshot of your credit card statement showing the CAD amount
Receipts:
  • Keep and scan all receipts
  • For credit card purchases, submit:
    • Credit card slip
    • Itemized receipt (including tax)
  • For online purchases (e.g., Amazon), receipts must show proof of payment
    • If payment is not shown (e.g., "Paid by VISA ***1234"), include a credit card statement showing the charge
Finance no longer accepts hard copies.
 
Please submit your approved expense report (email approval is acceptable) along with scanned receipts to: accountspayable@rsgc.on.ca.
 

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Royal St. George's College is an independent school for boys located in The Annex neighbourhood of Toronto, Ontario, Canada. Our mission is to challenge and inspire each of our students to become the best version of himself.
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